Notes can help you categorize your paper's contents more effectively.
Writing is not a one-off process: you cannot start writing straight away if you want to produce a good essay or letter. Instead, writing is a three-step process, involving pre-writing, the main writing stage and revising, according to Georgia Perimeter College. A reason to be extra careful is the fact that your written work constitutes your message, as a sender to the receiver, during the communication process.
Pre-Writing
During the initial stage, you must narrow down your topic and determine its boundaries, otherwise you can end up with an extremely large essay containing irrelevant information. Make an outline of the script to divide the paper into clear paragraphs, avoiding chaotic structures and unnecessary repetitions. With your audience in mind, determine the language you are going to use (formal, informal), as well as the purpose of your work (inform, prove your knowledge or ask for help, for instance).
Main Writing Stage
Compose your paper according to the outline and the style directions you decided during the pre-writing stage. The main issue to watch out for during this stage is to include all relevant information in the right paragraphs and ensure the wording is appropriate; not too formal for a friendly letter, not simplistic on a scientific essay. Correct spelling or structure mistakes on the spot when you identify them, to avoid the risk of ignoring them when revising.
Revising
The last stage before you can hand your essay or send the letter is the editing step. Go through your work once again to ensure you have no spelling or punctuation mistakes, unusual wording or significant deviations from your initial plan. Reading your work aloud slowly can help you identify problems with sentence structure. The key fact to worry about is your main idea and if you have managed to make it clear to the potential reader.
Writing in the Communication Process
According to the Center for Literacy Studies of the University of Tennessee, the communication process consists of a sender, the message and the receiver, who in turn can send feedback. Communication can be verbal, nonverbal (through gestures, body language) or written, where the text is the message. Therefore, the ability to effectively communicate your ideas, thoughts and feelings in written form is an essential part of the communication process and a key factor for a successful interaction with your reader.
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