American Institute of Architect quality control guidelines help architects supervise client contracts.
Professional contributors to the American Institute of Architects drafted and published checklists of duties to help architects keep track of their ideas from conception to actualization. The working drawings preparatory checklist ensures that architects present detailed, accurate drawings to clients before contracts are signed. The project record retention checklist provides an outline of what work materials should be maintained to handle possible error claims. The construction contract list confirms contractor compliance with architect specifications.
Working Drawings Preparation Checklist
The American Institute of Architects published a checklist for architects to follow when drawing construction designs. When followed, the checklist is intended to create high-quality industry drawings. Checklist recommendations for drawings suggest that specifications should include explanations. Also, drafts of drawings should be reviewed before the drawings are submitted to clients. Drafts should be reviewed for legibility, detail accuracy, possible conflicts between drawings and specifications, explanations of symbols, and abbreviations and depictions of structural components and electrical and mechanical equipment.
Project Record Retention Checklist
The American Institute of Architect's project record retention checklist is a guideline for the list of records architectural companies should store for every contractual project. Records act as evidence of work performed in the event of client complaints, claims, law suits and statutory liability in the state where a job is done. Recommended project records to be kept on file include anything contractually required, warranties, documentation of all oral advice, meeting summaries, correspondence, site-visit reports, corrective actions for deficiencies, photographs of work in progress and daily job--site logs documenting employees, weather conditions and equipment used.
Construction Contract Administration Checklist
The construction contract administration checklist assists architects with ensuring that design protocols are being followed during the building process. It also provides guidelines for paying contractors according to contracts. The American Institute of Architects advises architects to supervise projects to ensure contractual conformity. Architects must carefully observe construction, take photographs and identify poor workmanship. If they deem that work needs to be stopped due to imminent dangers, the client must be informed. If contractual specifications are not being followed, the builders' supervisors must be told. The checklist further advises architects to only certify applications for payments to contractors in the written construction contract.
Specifications Preparation Checklist
The American Institute of Architect's final quality control checklist acts as guidance for the drafting of architectural specifications or dimensions. Recommendations include writing specifications and working drawings simultaneously for coordination, using correct punctuation and grammar to alleviate mistakes, limiting a paragraph to one topic and researching all technical data. Specification writers should avoid the phrase, "or equal", open-ended words like "et cetera" and local jargon. The final review of specifications must confirm that all specifications conform with building codes and coincide with a working drawing,
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