The United States Department of Defense provides certain reimbursements for training by employees and military personnel. In order to receive reimbursement for these activities, personnel are required to complete DD Form 1556, Request, Authorization, Agreement, Certification of Training and Reimbursement.
About DD Form 1556
DD Form 1556 is a voluntary, multipurpose form whose specifics are provided by each department that requires its use. The completed form should be signed by you and the appropriate supervisor or department leader. The form should be issued for approval along with a course description, copy of the degree program requirements if applicable and an itemized list of all student fees that are associated with the course. You should also include the name, phone number, fax number and department name of the payment location, as well as the university's preferred payment method. You will be required to issue proof that you completed the course before applying for additional payments.
Completing DD Form 1556
To complete DD Form 1556, begin by entering your name, last name first. Include your fax number and work email address in this block. Enter your Social Security number without dashes. Enter your education level. Enter 13 for Bachelor Degree, 14 for Post Bachelor, 15 for your 1st Professional course and 16 for Post 1st Professional. Master degrees are indicated by 17 and Post Master Degree is indicated by 18. Enter the number of years that you have provided continuous federal service. Make sure that you enter accurate information. Your Pay Plan is your current series/grade/step as indicated by your professional level. Your organization name is your department or agency and your current activity. Complete your course information and training objectives. If you are taking a distance or online course, indicate this in the Location section of Line 19. Enter your selected course numbers in Line 22: Course Identifiers. When entering your cost information, you must differentiate between course costs and supplemental costs. Your tuition costs are the actual costs of the course. Your 'Other Cost' information should only include student fees and tuition costs that are outside of standard tuition. Your books, mileage and parking expenses should not be included on this form. To obtain reimbursement for books, mileage and parking expenses, you must submit SF 1164, Claim for Reimbursement for Expenditures on Official Business. You must include receipts with this form's submission. Complete your DD Form 1556 with your signature and date. You must obtain your supervisor's information and signature before you issue the form for approval.
Submitting DD Form 1556
All forms should be faxed with supporting information to the Department of Defense at (703) 696-9581. You must issue the form at least four weeks before the beginning of the course. Allow six to eight weeks for processing and approval.
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